Procurement Manager - Indirect

Position: Procurement Manager - Indirect (Gifts, POSM & Marketing Services, OEM/ODM)

Job Purpose: Lead the Gifts, POSM and Marketing services purchasing team to deliver the right items and services at the right quality, cost and time for Marketing campaigns and programs; run sourcing, negotiation and contract management for domestic and imported gifts, POSM and agency/event/KOL services; control budget, supplier performance and compliance; and deliver the Procurement Department's plan and cost-saving targets. In addition, manage the sourcing of OEM/ODM partners, the supply of raw materials and packaging to OEM/ODM sites, and international services (freight forwarders, customs brokers, overseas transport and storage) for outsourced production.

1. Category strategy and purchasing planning (Gifts, POSM, Marketing services, OEM/ODM)

• Develop the category strategy, supplier panel and annual purchasing plan for Gifts, POSM and Marketing services in line with the Marketing annual plan and budget; submit to the Senior Procurement Manager for approval and drive execution.
• Review Marketing briefs, specifications, quantities and the campaign calendar (seasonal, TET, trade and launch programs) to set order timing, production/import lead times and delivery schedules.
• Monitor market, material, freight and duty trends and agency rate cards; propose buying options, benchmarks and price-fixing timing. Monitor geopolitical risks, exchange rates and trade-policy changes (tariffs, anti-dumping, import regulations) that affect international production and imports.

2. Sourcing, negotiation and supplier contract management

Run sourcing, RFQ/tender and sample approval for domestic and overseas (incl. China) gift and POSM suppliers and for event, creative and KOL agencies; compare technical–commercial offers and recommend supplier selection.

Negotiate price, MOQ, payment, delivery, quality, penalties, usage rights/IP and cancellation terms within delegated limits; draft and review contracts, framework agreements and rate cards with Legal.

Evaluate suppliers and agencies periodically; maintain the approved vendor list; manage claims and breaches and propose corrective actions.

Find and source potential OEM/ODM and gift partners in domestic and international markets; assess suppliers together with QA/QC on technical capability, factory capacity and compliance with standards (ISO, HACCP, GMP); negotiate conversion cost, minimum order quantity (MOQ), lead time and payment terms.

3. Order execution, import and compliance (incl. OEM supply and international services)

Oversee the end-to-end process from brief to PO, production, pre-shipment/incoming inspection, delivery, acceptance and payment; ensure POs are issued in the system before goods or services start.

Coordinate with forwarders and customs for imported gifts/POSM (documents, HS code, Incoterms, clearance); work with Quality Assurance on product safety and conformity (incl. children's items and food-contact items where applicable).

Ensure compliance with procurement procedures, approval limits, tax/invoice requirements for services, and Marketing advertising and promotion regulations with Legal and Marketing; enforce vendor integrity and conflict-of-interest rules.

Source, evaluate and manage international service providers (freight forwarders, customs brokers, local transport in foreign markets); arrange temporary storage or consolidation hubs abroad when needed.

Track the critical path from purchase order to final delivery and keep stakeholders on schedule; lead the resolution of claims with partners (product defects, short shipments, production delays).

4. Budget, cost and risk control

Track budget versus actual by campaign and category; deliver cost savings; reconcile actual prices against quotations and contract prices; support Finance- Accounting on accruals and payments.

Identify risks (peak-season capacity, long lead times, quality failures, event or campaign delays, supplier dependency) and build contingency plans (alternative sources, buffer lead time).

Assign work, set KPIs, evaluate, coach and develop team members.

5. Team management, coordination and reporting

Coordinate with Marketing, Event, Quality Assurance, Warehouse & Logistics, Finance- Accounting and Legal on briefs, schedules, deliveries and payments.

Prepare reports on purchasing results, savings, supplier performance and risks for the Senior Procurement Manager; propose process improvements and standard templates (briefs, specifications, rate cards).

6. Other assigned tasks

Receive and carry out other tasks assigned by the Senior Procurement Manager, in line with the position's function and authority.

 

Requirements:

Education/ Degree/ Certification:

• Bachelor's degree or higher in Business Administration, Marketing, International Trade, Supply Chain, Economics or a related field.

Work experience (years, field):

• At least 3–5 years in a lead, team leader or manager role (directly leading or coordinating purchasing staff) for Gifts, POSM and/or Marketing services, preferably in an FMCG, F&B or dairy company; overall procurement/sourcing experience of at least 7 years.
• Hands-on experience sourcing and buying domestic and imported gifts and POSM, including imported goods handling (customs, documents, Incoterms), and dealing with overseas suppliers (China is an advantage).
• Hands-on experience buying Marketing services: working with event and creative agencies, managing KOL/influencer engagements, negotiating rate cards and service contracts.

Professional knowledge and skills:

• Sourcing, RFQ/tender, supplier evaluation, price/TCO analysis, commercial negotiation and contract management.
• Knowledge of gift and POSM specifications (materials, printing, MOQ, production lead time), sample and quality approval, and product safety/conformity requirements.
• Import procedures, Incoterms, international payments (T/T), tax and customs; tax and invoice requirements for services (events, KOL, agencies).
• Understanding of agency fee structures, KOL/usage-rights and IP terms, and advertising/promotion regulations.

Soft skills/ personal attributes:

• Team leadership and coaching; negotiation; analytical and problem-solving skills; time and priority management under tight campaign deadlines.
• Cross-functional collaboration with Marketing and Event teams, clear communication, integrity and confidentiality.

Foreign language: Good English communication skills (negotiation, email, contracts); equivalent to IELTS 6.0+ or TOEIC 750+. Proficiency in Chinese is an advantage.

Computer/ office skills Proficient in MS Excel (Pivot, advanced functions), PowerPoint, Word; ERP (SAP/Oracle or equivalent); Power BI is an advantage.

Other requirements (if any) Willing to travel to plants, suppliers and production sites, domestic and overseas, as the job requires.

*Work location: 217 Nguyen Van Thu Street, Da Kao Ward, District 1, Ho Chi Minh City.

*Working hours: 44 hours/week, Monday to Friday & Saturday mornings (flexible WFH).