- Provide full secretarial and admin support to the project team and department (Manufacturing)
- Develop and maintain a proper and user-friendly life and document control system for recording and tracking all related documents as well as for the efficient management.
- Perform data entry, recording, printing and filing duties.
- Attend meetings, take minutes of meetings, and maintain records for the operations and project team.
- Follow up on payment terms and claims process of assigned projects.
- Follow up on project logs updated by each division, to proactively prepare: resources, equipment and time management for project team.
- Assist in collecting and checking staff claims and invoices; prepare, submit and follow up the various orders (if any); keep stock of material supplies for the department.
- Assist in monitoring payment schedule and status, cooperate with division admin and accountant team.
- Double-check all expenses raised for Project Manager to approve and undertake any ad-hoc admin duties as required.
- Proficient in MS Office applications (Excel, Word, PowerPoint)
- Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub-con, division, site up team, local suppliers, client, accountant, managers,...)
- Proactive, well-organized, detail-oriented, hightly resourceful and follow-up skills.
- Willing to learn, do multiple tasks and be able to work in a fast-paced environment.
- Good at time management and planning skills.
- Work independently as well as in a team.
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