Sales Admin Specialist - International (Indonesia)

1. Sales export support:

• Order Management: Receive, validate, and monitor international purchase orders; ensure accuracy in pricing, payment terms, Incoterms, and delivery schedules.
• Logistics & Shipment Coordination: Coordinate with forwarders, warehouses, and internal logistics teams; track vessel schedules; handle shipment issues and document discrepancies.
• Export Documentation: Prepare and verify PI, PO, Invoice, Packing List, BL, CO, and other export documents according to market requirements.
• Data & System Management: Update ERP/CRM records; ensure data consistency and accuracy across departments.
• Compliance & Internal Control: Ensure adherence to export regulations, trade compliance rules, and internal company policies.

2. Sales Support:

• Prepare sales reports, forecasts, and inventory analyses; support sales teams with KPI tracking and customer insights, prepare all payment requests, sales proposals for distributors & customers, manage sampling, prepare incentive schemes, and sales contracts under coordination with sales team, etc.
• Work closely with cross-function teams to ensure smooth workflow and timely order fulfillment.
• Ad-hoc Duties: Complete other tasks assigned by superior management and sales team.

1.Education level

• Bachelor’s degree
• Preferred majors: International Business, Business Administration, Supply Chain Management, Logistics, or a related field.

2.Work experience (number of years, field)

• Minimum 2–3 years of relevant experience in a similar role.

3.Professional knowledge and skills

• Good understanding of regulations related to HS Codes, Certificates of Origin, quarantine requirements, product declaration/registration, and import regulations for specific international markets
• Strong knowledge of international trade, Incoterms, export documentation, and logistics coordination.
• Good attention to detail, communication, and problem-solving skills
• Ability to handle multiple tasks and follow up effectively.

4.Soft skills/personal characteristics

• English at a workable level.
• Familiarity with MS Office (Excel, Word), ERP/CRM systems.