Senior Procurement Specialist - Gifts & OEM

Job Summary

The Senior Procurement Specialist - Gifts & OEM is responsible for managing the end-to-end sourcing and production cycle of finished goods manufactured by external partners (Original Equipment Manufacturers).

This role involves sourcing international and domestic suppliers, procuring raw materials/packaging for outsourced production, and managing all supporting services in foreign markets to ensure seamless supply chain operations.

Key Responsibilities

Job Summary
The Senior Procurement Specialist - Gifts & OEM is responsible for managing the end-to-end sourcing and production cycle of finished goods manufactured by external partners (Original Equipment Manufacturers). This role involves sourcing international and domestic suppliers, procuring raw materials/packaging for outsourced production, and managing all supporting services in foreign markets to ensure seamless supply chain operations.

Key Responsibilities: 
A. Global & Domestic OEM Services Sourcing & Gifts 
    Supplier Identification: Research and identify potential OEM/ODM / Gifts partners in domestic and international markets.
    Audit & Qualification: Conduct supplier assessments in collaboration with QA/QC teams to evaluate technical capabilities, factory capacity, and compliance with international standards (ISO, HACCP, GMP).
    Commercial Negotiation: Negotiate conversion costs, minimum order quantities (MOQ), production lead times, and payment terms to ensure competitive pricing and flexibility.

B. Raw Material & Packaging Procurement (Supplied to OEM)

Supply Chain Coordination: Procure the necessary raw materials, ingredients, or packaging components and send them to OEM sites for production.

Supply Chain Coordination: Procure the necessary Gifts partner.

C. International Service Procurement
    Logistics & Forwarding: Source and manage international freight forwarders, customs brokerage, and local transportation services in foreign markets.
    Warehousing: Arrange for temporary storage or consolidation hubs in foreign markets if required for the supply chain flow.

D. Project & Relationship Management
    Timeline Tracking: Manage the "Critical Path" from purchase order issuance to final delivery, ensuring all stakeholders meet deadlines.
    Risk Mitigation: Monitor geopolitical risks, exchange rate fluctuations, and trade policy changes that may impact international production.
    Conflict Resolution: Lead the resolution of claims regarding product defects, short-shipments, or production delays with the Gifts & OEM partners.

*Work location: 217 Nguyen Van Thu Street, Da Kao Ward, District 1, Ho Chi Minh City.

*Working hours: 44 hours/week, Monday to Friday & Saturday mornings (flexible WFH).

1. Education level: Bachelor's degree in a related field preferred

2. Years of experience:

• Proven experience working as a senior procurement specialist in Gifts, OEM, logistics, service, and international materials sourcing.
• Experience in importation would be preferred.
• Background with substantial professional experience (4 yrs.) in Purchasing/ Buyer/ Sourcing.
• Good command of PC skills, including advanced Excel skills.
• Experience with ERP (SAP) would be preferred.

3. Other skills:

• Good knowledge of the industry and market conditions
• Good written and verbal communication skills
• Good negotiation and problem-solving skills
• Teamwork and interpersonal skills
• Good English skills.