Position: Senior Procurement Specialist - Packaging (Temporary 6 months) - Overseas and domestic packaging suppliers, forwarders, shipping lines/carriers and customs brokers; banks (L/C, T/T); inspection and certification bodies.
Job purpose: Independently execute complex import purchasing tasks for the assigned primary packaging categories (overseas sourcing, supplier evaluation, negotiation, contract management and import shipment follow-up) to secure supply at the required quality, on time and at a competitive total landed cost, in compliance with procedures and import/customs regulations; analyse global packaging material.
1. Overseas sourcing, supplier evaluation and negotiation:
Negotiate price, MOQ, lead time, Incoterms and payment terms with suppliers within the approved framework; submit supplier recommendations for approval.
Work with Quality – R&D and Marketing on packaging specifications, artwork, sample/trial approval and food-contact compliance documents (certificates, test reports, declarations of conformity); run periodic supplier evaluations/audits and maintain supplier files.
2. Contract, order, import shipment and payment management
Draft contracts/addenda and price/volume agreements per templates and agreed terms; coordinate legal review; track contract validity and terms.
Create and track purchase orders (PO) and import shipments: book freight with forwarders, prepare/check shipping and customs documents (invoice, packing list, B/L, C/O, HS code), follow transit and customs clearance; resolve late, short or non-conforming deliveries and claims.
Work with Accounting on import payments (L/C, T/T), payables reconciliation, FX and price/quantity variances.
3. Reporting, improvement and peer support
Prepare reports on price, savings, total landed cost, delivery performance and supplier evaluation for the assigned packaging categories.
Provide functional guidance to, and review the files of, Procurement Specialists as assigned, incl. sharing import purchasing know-how.
4. Other assigned tasks
Receive and carry out other tasks assigned by the direct supervisor (Procurement Supervisor/ Senior Procurement Manager), in line with the position's function.
Education/ Degree/ Certification: Bachelor's degree in Economics, Business Administration, International Trade/Foreign Trade, Supply Chain, Packaging Technology, Food Technology or a related field.
Work experience (years, field): At least 4 years of procurement experience in direct import purchasing
Professional knowledge and skills:
Import procedures: Incoterms, customs documentation, HS code, C/O and FTA duty incentives, international payment (L/C, T/T), freight forwarder management.
Primary packaging materials and printing/artwork processes; food-contact packaging regulations and standards (e.g., Vietnam QCVN 12, FSSC 22000, BRCGS Packaging).
Soft skills/ personal attributes: Data analysis, communication and negotiation (incl. with overseas suppliers); independence and teamwork; time management.
Proactive, detail-oriented, ethical, and confidential.
Foreign language: Good working English (email, negotiation, quotations, contracts) for dealing with overseas suppliers;
Computer/ office skills: Proficient in MS Excel (Pivot, lookup functions), Word, PowerPoint; ERP (SAP/Oracle or equivalent).
Other requirements: Willing to travel domestically and abroad as the job requires (supplier audits, plant visits).
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